The new budget solution
The new budget solution can be found in the left menubar under Budgets.
This article consists of two parts: the first part explains how to create a budget from zero. The second part explains how to create a budget from the fee comparison.
PART 1 | Creating a new budget
Step 1: Click on Create new budget and a pop up opens
Step 2: Enter a name for the budget and add a matter if you want to attach it (leave this blank if you don't want to attach it to a matter). Select a category from the list. The category is the first variable for your budget. Add a subcategory; this is the second variable for your budget and select the value type.
In the example below, we are tracking hours (value type) for each activity (subcategory) per time keeper level (category).
Step 3: You can now start building your budget. You can add a total budget (marked blue), a budget for your first category (marked red) and a budget for your subcategory (marked yellow).
Step 4: Clocktimizer will track all categories against the actuals. Categories without a budget will appear as out of scope. To add it to the scope, assign a budget to it.
Step 5: To see the other budgets assigned to this matter (if applicable), click on Other budgets. You will see all budgets assigned to this matter and the status.
Step 6: Click on the bell sign to set up budget warnings. There are three types: warning for the total budget (marked blue), warning for the first category's budget (marked red) and a warning for the subcategory's budget (marked yellow). You can also receive notifications when something is tracked that is out of scope (marked green). Warnings can only be sent to people who have a user account in Clocktimizer.
Step 7: To download in Excel, click on the Share button. You can also copy and share the URL.
PART 2 | Creating a budget from the fee comparison
Step 1: Create a comparison of several matters in the fee comparison. For more information on the fee comparison, please see the quick guide on how to use the fee comparison.
Step 2: Select the activities in the fee comparison overview you want to include in the budget.
Step 3: Click on the button 'Create budget from selection'
Step 4: Name your budget, select a currency (only applicable if you build a budget on values) and the select the value type. Click OK.
Step 5: The results of the fee comparison are copied into an unattached budget. The values (marked red) are the averages from the fee comparison including averages per time keeper level (marked blue).
Step 6: Adjust the values if necessary by clicking on the pencil. To attach the budget to a matter, click on Attach to Matter (under Unattached budget). Once you have selected the matter, Clocktimizer will immediately start tracking actuals.
Step 7: To mark the budget as a template, click on the button Mark as template. Clocktimizer will save the budget as a template after which you can copy and use it for matters.